For independent tutors, teachers, and tutoring centres
Stop running your tutoring business after hours.
All your admin, handled automatically in one place. Month-end takes minutes, and you always know exactly where the business stands.
1 family needs follow-up
Whole client base, generated
Which students are at risk of dropping out?
ReturnSound familiar?
The teaching happens by day. The admin starts at night.
It's month-end. The students have gone home, dinner is over —
and your laptop is still open.
You still need to:
- Create invoices for every family
- Check who has paid and who hasn't
- Update account statements
- Calculate tutor payroll
- Prepare next week's lessons
- Write parent progress reports
It doesn't have to be like this.
Imagine a tutoring business where the admin doesn't follow you home.
A better day
A better day
Month end, without dread.
You click a button. Every invoice is generated, every statement updated, balances calculated and payment history attached. The mountain that took an evening now takes minutes — and you close your laptop before dinner.
A better day
Payroll day, already done.
Every lesson your tutors teach is tracked as it happens. At month end, each tutor's hours, rates and payslips are already calculated — accurate, transparent, and ready in one click. No spreadsheets, no disputes.
A better day
No more Sunday WhatsApp chaos.
Instead of managing dozens of "who's teaching where?" messages, your tutors simply open Penny. Lessons are already assigned, weekly schedules already prepared, payroll already tracked. The week starts organised instead of chaotic.
A better day
Ask Penny. Know your business.
"Which students are at risk?" "Compare this month's revenue to last." Penny AI is your built-in business analyst — ask in plain English and get instant answers backed by your own data.
How Penny works
One record that powers it all.
-
01
Schedule the lesson
Create individual or group lessons, assign tutors and manage recurring schedules.
-
02
Capture notes & attendance
Keep the learning record up to date as lessons happen.
-
03
Billing and payroll follow
Invoices, statements, balances, tutor compensation and payslips are prepared from the lesson record.
-
04
Review and act
Use reports and AI-assisted insights to find risks, opportunities and follow-ups.
EW
Emma Walker
Grade 10 · Maths & Science
One record
- Invoice line addedR350
- Tutor payout updated+R210
- Parent report drafted
- Attendance & insights logged
Update the lesson — and every connected record updates with it.
Less admin. More students.
What Penny gives you back.
For the detail people
Comparing software? View the full feature list.
For the detail people
Comparing software? View the full feature list.
Student management
- Student profiles
- Family profiles
- Attendance tracking
- Lesson history
- Progress tracking
- Student snapshots
Calendar & scheduling
- Individual lessons
- Group lessons
- Recurring schedules
- Tutor assignments
- Lesson notes
Billing & finance
- One-click invoice generation
- Account statements
- Payment capture
- Outstanding balances
- Financial reporting
Tutor centre
- Tutor management
- Weekly agendas
- Payroll management
- Payslip generation
AI features (Bring your own Gemini subscription)
- Business intelligence assistant
- Student insights
- Revenue forecasting
- Retention analysis
- Parent report generation
- Growth opportunity recommendations
Business configuration
- Service management
- Rate management
- Billing rules
- Family discounts
- Email templates
- Postmark integration
- Gemini integration
- CSV imports
Spend less time managing. More time growing.
Penny costs less than a single student a month.
Bring your busiest season and most complicated billing scenarios, and watch Penny handle it for you.
Everything you need to run the business.
R380
per month
or
R3,800
per year
Save R760 with annual billing
- Full Penny platform
- 150 emails per month
- AI integration support
- Windows & macOS
- Updates included
- 7 day free trial
Your own domain and unlimited email*.
R450
per month
or
R4,000
per year
Save R1,400 with annual billing
- Everything in Standard
- Bring your own domain & Postmark server (we will help you setup)
- Unlimited emails, per your Postmark plan
Full access today. First 7 days free. Cancel anytime.
-
Today Unlock the full app and watch the admin melt away with a single click.
-
Set a reminder Add a note in your calendar for when the 7 days are up — no one likes surprises.
-
In 7 days If Penny earned its place, you carry on for just R380/mo. Cancel when we stop adding value to your business.
Frequently asked questions
The doubts worth answering.
We've tried other systems before. Why is Penny different?
Most tutoring software stops at scheduling. Penny runs the whole business — invoicing, payroll, reporting and business intelligence — built around the admin tutors actually face each month.
What happens to my existing student data?
You don't start from zero. Penny imports your existing records so everything lives in one place.
I'm not very technical. Can I still use Penny?
Yes. Penny was built for educators, not IT professionals. If you can use email and spreadsheets, you can use Penny.
Who owns my data, and what happens if I stop?
You do. Penny runs locally, your records stay accessible, and you're never locked in.
Does Penny work for tutor agencies?
Yes — assign tutors, manage schedules, track compensation and generate payroll documentation.
Do I need AI to use Penny?
No. Penny works without AI. If you enable it, it uses your own Google Gemini API key.
How long does setup take?
You will be up and running within a few minutes. Create your account. Download the app. Import your clients. And you are ready to go!
Reach out
Tell us about your tutoring business.
Fill in a few details and send us a WhatsApp — we reply personally, usually within a day.
- No call centres — you talk to the people who built Penny.