For independent tutors, tutoring centres & agencies

Stop running your business after hours.

Penny gives tutoring business owners their evenings back. Scheduling, invoicing, tutor payroll and parent reports — quietly handled behind the scenes, so you can focus on students instead of spreadsheets.

Start your 7 day free trial See a calmer month end
Tutoring Dashboard The whole business, at a glance
Offline-ready
Monthly revenue R48k
Outstanding R2.4k

1 family needs follow-up

Invoices 1 click

Whole client base, generated

Which students are at risk of dropping out?

Return

Sound familiar?

The teaching happens by day. The admin starts at night.

It's the last day of the month. The teaching is finished. The students have gone home. Dinner is over.

And yet your laptop is still open.

You still need to:

  • Create invoices for every family
  • Check who has paid and who hasn't
  • Update account statements
  • Calculate tutor payroll
  • Prepare next week's lessons
  • Write parent progress reports

It doesn't have to work like this.

Imagine a tutoring business where the paperwork doesn't follow you home — where invoicing doesn't steal your evenings, parent reports aren't a weekend project, and your business can answer questions before you even know what to ask. That's what Penny was built for.

A better day

Month end, without dread.

You click a button. Every invoice is generated, every statement updated, balances calculated and payment history attached. The mountain that took an evening now takes minutes — and you close your laptop before dinner.

A better day

Reports that write themselves.

A parent asks how their child is doing. Penny already knows. Lesson notes, attendance and observations become a professional summary in seconds. You review it, personalise it, send it — and get your afternoon back.

A better day

No more Sunday WhatsApp chaos.

Instead of managing dozens of "who's teaching where?" messages, your tutors simply open Penny. Lessons are already assigned, weekly schedules already prepared, payroll already tracked. The week starts organised instead of chaotic.

A better day

Your business finally talks back.

"Which students are at risk?" "Compare this month's revenue to last." "Where are my biggest growth opportunities?" Penny answers instantly — not with spreadsheets or reports, but with actionable answers.

Built for real tutoring businesses

Most software is generic. Penny is not.

Penny was built specifically for the realities of tutoring — and for how tutors actually work, on their own machine, on their own terms.

  • Your data stays yours Penny runs locally on your Windows or Mac computer — never on a random cloud server.
  • No expensive infrastructure No servers to manage. No IT department required. Just install and go.
  • AI on your terms Bring your own Google Gemini API key and use AI through your own account.
  • Built for everyday reality Internet is only needed for AI and email. Your core business data stays available on your device.
On your machine Students, billing & tutors — one connected system.
Your data, your device Never locked in. Always yours.
Offline Ready

Less admin. More students.

What you actually get back.

Billing Billing without the month-end drag.

Create invoices, statements, balances and payment records from the same lesson data.

Payroll Tutor payroll without the calculator.

Track lessons taught, compensation and payslips from the schedule your team already uses.

Reporting Parent reports without the writing marathon.

Turn lesson notes, attendance and observations into polished summaries you can review and send.

Retention Earlier warning signs.

Spot attendance concerns, engagement dips and revenue trends before they become surprises.

Insight Ask your business questions.

Get plain-English answers across teaching, billing and student data when you need to decide what to do next.

How Penny works

One record powers the rest.

  1. 01

    Schedule the lesson

    Create individual or group lessons, assign tutors and manage recurring schedules.

  2. 02

    Capture notes & attendance

    Keep the learning record up to date as lessons happen.

  3. 03

    Billing and payroll follow

    Invoices, statements, balances, tutor compensation and payslips are prepared from the lesson record.

  4. 04

    Review and act

    Use reports and AI-assisted insights to find risks, opportunities and follow-ups.

Statement #P-1042 · Smith Family
Maths · Grade 10R1,200
Science · Grade 12R1,200
Payment received−R1,200
Balance due R1,200
Sent

One lesson logged. Billing, statements, payments and tutor pay stay connected automatically.

For the detail people

Comparing software? View the full feature list.

Student management

  • Student profiles
  • Family profiles
  • Attendance tracking
  • Lesson history
  • Progress tracking
  • Student snapshots

Calendar & scheduling

  • Individual lessons
  • Group lessons
  • Recurring schedules
  • Tutor assignments
  • Lesson notes

Billing & finance

  • One-click invoice generation
  • Account statements
  • Payment capture
  • Outstanding balances
  • Financial reporting

Tutor centre

  • Tutor management
  • Weekly agendas
  • Payroll management
  • Payslip generation

AI features

  • Business intelligence assistant
  • Student insights
  • Revenue forecasting
  • Retention analysis
  • Parent report generation
  • Growth opportunity recommendations

Business configuration

  • Service management
  • Rate management
  • Billing rules
  • Family discounts
  • Email templates
  • Postmark integration
  • Gemini integration
  • CSV imports

Frequently asked questions

The doubts worth answering.

We've tried other systems before. Why is Penny different?

Most tutoring software focuses on scheduling. Penny focuses on running the entire business — designed around the real admin tutors face every month, from invoicing and payroll to reporting and business intelligence.

What happens to my existing student data?

You don't start from zero. Penny supports importing existing data and helps you bring your current records into one place.

I'm not very technical. Can I still use Penny?

Absolutely. Penny was built for educators, not IT professionals. If you can use email and spreadsheets, you can use Penny.

Who owns my data, and what happens if I stop?

You do. Penny runs locally, your records stay accessible, and you are never locked into the platform.

Does Penny work for tutor agencies?

Yes. Penny supports assigning tutors, managing schedules, tracking compensation and generating payroll documentation.

Do I need AI to use Penny?

No. Penny works without AI. If you enable it, it uses your own Google Gemini API key.

How long does setup take?

Most tutoring businesses can be up and running within a few hours.

Spend less time managing. More time growing.

Penny costs less than a single extra student a month.

Start with the full platform, test it against your real records, and choose monthly or annual only if it fits.

R650 per month
or
R5,800 per year Save R2,000 with annual billing
  • Full Penny platform
  • AI integration support
  • Updates included
  • Windows & macOS
  • 7 day free trial
Start your free trial

No long-term contracts. Trial first, then decide.